I&T Solution

Solution Description

The Form-World® database is a relational “form” database. It can be applied to document management systems, where paper documents are converted into electronic forms for storage and further processing. Using the Form-World Document Management System requires no change to your current document management processes. You can directly convert your hard copies to the Form-World documents, maintaining the same user interfaces (UI). General clerks can handle the documents very easily. Organizations have no need to invest on heavy capital equipment.

The following pain points can be solved easily :-

• Information Capture

Users can define on the paper document their areas of interest. The Data Extraction Module will locate the areas, recognize the characters, extract the relevant information and feed the information to the Form-World Document Management System. (The Data Extraction Module is integrated with an OCR tool.) The Data Extraction Module can also read relevant information from an XFA file.

• Content Verification

Rules can be set up such that data fields are restricted to user-defined types, formats, data range and order of input. Users will be reminded to enter data correctly if these rules are violated. Field Validity Check

• Chase Reminders

The Form-World Document Management System integrates a workflow control mechanism. A workflow is set up to track and control how multiple users act on a document. These actions can be submission, review, approval, processing, etc. The system will issue reminders, by e-mails or pop-up notifications, to users who are supposed to act on a step of the workflow. The workflow can proceed to the next step only upon completion of the current step. This will automate the document chasing process. Documents can be submitted via (1) the client computer or (2) a browser, the link to which can be attached to the reminder e-mail.

• Input/Output

Variety of input documents can be (1) Paper documents (2) PDF documents (3) JPEG documents (4) PNG documents (5) XFA documents, etc. The Form-World Document Management System stores information in various formats such as text, numbers, images or videos, as desired. It also provides an interface to export data to Excel or other SQL databases.

• Activity Log

The system maintains a log of all user activities.

• Statistical Analyses

The system is equipped with tools for statistical analyses and reporting purposes.